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Annex 5 – List of annual report requirements

Table 1 List of annual report requirements
Description Requirement Part of Report
Letter of transmittal Mandatory Introductory pages
Table of contents Mandatory Introductory pages
Index Mandatory Following Annexes (PDF only)
Glossary Mandatory Introductory pages
Contact officer(s) Mandatory Introductory pages
Internet home page address and Internet address for report Mandatory Introductory pages
Review by Agency Head Mandatory Overview
Summary of significant issues and developments Suggested Overview
Overview of agency’s performance and financial results Suggested Performance, Management and accountability
Outlook for following year Suggested The year 2011–12 in prospect
Significant issues and developments – portfolio Portfolio departments – suggested N/A
Overview description of agency Mandatory Role of the Inspector-General
Roles and functions Mandatory Role of the Inspector-General
Organisational structure Mandatory Management and accountability
Outcome and program structure Mandatory Performance, Management and accountability
Where outcome and program structures differ from PB Statements/PAES or other portfolio statements Mandatory Performance
Portfolio structure Portfolio departments – mandatory N/A
Review of performance during the year in relation to programs and contributions to outcomes Mandatory Performance
Actual performance in relation to deliverables and KPIs set out in PB Statements/PAES or other portfolio statements Mandatory Performance
Performance of purchaser/provider arrangements If applicable – suggested N/A
Where performance targets differ from the PBS/PAES, details of both former and new target, and reasons for the change Mandatory N/A
Narrative discussion and analysis of performance Mandatory Performance
Trend information Mandatory Performance
Significant changes in nature of principal functions/services Suggested N/A
Factors, events or trends influencing agency performance Suggested N/A
Contribution of risk management in achieving objectives Suggested N/A
Social justice and equity impacts Suggested N/A
Performance against service charter, customer service standards, complaints data, and the agency’s response to complaints If applicable – mandatory Performance
Discussion and analysis of agency’s financial performance Mandatory Management and accountability
Discussion of any significant changes from the prior year or from budget Suggested Management and accountability
Agency resource statement and summary resource tables by outcomes Mandatory Annex 4 – Agency resource statement and resources for outcomes
Developments since the end of the financial year that have affected or may significantly affect the agency’s operations or financial results in the future If applicable – mandatory N/A
Statement of the main corporate governance practices in place Mandatory Management and accountability
Names of the senior executive and their responsibilities Suggested Management and accountability
Senior management committees and their roles Suggested Management and accountability
Corporate and operational planning and associated performance reporting and review Suggested Management and accountability
Approach adopted in identifying areas of significant financial or operational risk Suggested Management and accountability
Agency heads are to certify that their agency complies with the Commonwealth Fraud Control Guidelines Mandatory Management and accountability
Policies and practices on the establishment and maintenance of appropriate ethical standards Suggested N/A
How nature and amount of remuneration for SES officers is determined Suggested N/A
Significant developments in external scrutiny Mandatory Management and accountability
Judicial decisions and decisions of administrative tribunals Mandatory Management and accountability
Reports by the Auditor-General, a Parliamentary Committee or the Commonwealth Ombudsman Mandatory Management and accountability
Assessment of effectiveness in managing and developing human resources to achieve agency objectives Mandatory Management and accountability
Workforce planning, staff turnover and retention Suggested Management and accountability
Impact and features of enterprise or collective agreements, determinations, common law contracts and AWAs Suggested Management and accountability
Training and development undertaken and its impact Suggested Management and accountability
Occupational health and safety performance Suggested Management and accountability
Productivity gains Suggested Management and accountability
Statistics on staffing Mandatory Management and accountability
Enterprise or collective agreements, determinations, common law contracts and AWAs Mandatory Management and accountability
Annex 2 – salary ranges
Performance pay Mandatory Management and accountability
Assessment of effectiveness of assets management If applicable – mandatory N/A
Assessment of purchasing against core policies and principles Mandatory Management and accountability
Summary statement of consultancies in the body of the report (incl. the number of new and ongoing consultancies, total expenditure on new and ongoing consultancies, and reference to information on the AusTender website), and reporting all consultancies valued at $10 000 or more (GST incl). Mandatory Management and accountability
Annex 3 – consultancies of $10 000 or more
Any absence of provision in contracts allowing access by the Auditor-General Mandatory Management and accountability
Contracts exempt from AusTender Mandatory Management and accountability
Report on performance implementing the Commonwealth Disability Strategy Mandatory Management and accountability
Financial Statements Mandatory Financial Statements
Report IAW section 74 of the Occupational Health and Safety Act 1991 Mandatory Management and accountability
Report IAW section 8(1) of the Freedom of Information Act 1982 Mandatory Management and accountability
Report IAW section 3111A of the Commonwealth Electoral Act 1982 and statement on advertising campaigns Mandatory Management and accountability
Report IAW section 526A of the Environment Protection and Biodiversity Conservation Act 1999 Mandatory Management and accountability
Grant programs If applicable – mandatory N/A
Correction of material errors in previous annual report If applicable – mandatory N/A
List of Requirements Mandatory Annex 5

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