Financial Statements

Certification

We certify that the attached financial statements, for the year ended 30 June 1991, are in agreement with the Office of the Inspector-General of Intelligence and Security's accounts and records and, in our opinion, the statements have been prepared in accordance with the Financial Statements Guidelines for Departmental Secretaries issued in June 1991.

Signed	Signed

Roger Holdich	Philip Moss
Inspector-General of Intelligence and Security	Principal Executive Officer
18 November 1991	18 November 1991

Aggregate Statement of Transactions by fund for the year ended 30 June 1991

This statement shows aggregrate cash transactions, for which the Office is responsible, for the Commonwealth Public Account (CPA). The Office does not operate on the Loan Fund or the Trust Fund.

Consolidated Revenue Fund	1989-90 Actual $	1990-91 Budget $	1990-91 Actual $
Recipts	Nil	1,000	1,207
Expenditure from Special Appropriations	Nil	Nil	Nil
Expenditure from Annual Appropriations	354,741	333,800	338,323
Total Expenditure	354,741	333,800	338,323

Detailed Statement of Transactions by fun for the year ended 30 June 1991

This Statement shows details of cash transactions, for which the Office is responsible, for the Consolidated Revenue Fund (CRF). The Office was not responsible for any transactions of the Loan Fund or the Trust Fund.

Consolidated Revenue Fund

Receipts to CRF

The CRF is the main working fund of the Commonwealth and consists of all current moneys received by the Commonwealth (excluding loan raisings and moneys received by the Trust Fund). The Office is responsible for the following receipt items.

	1989-90 Actual $	1990-91 Budget $	1990-91 Actual $	Sub - program
Section 35 receipts of the *Audit* Act 190I to be credited to Running Costs (see note 2)	NIL	1,000	1,207	7.4
Total Receipts CRF		1,000	1,207

Expenditure from CRF

The Constitution requires that an appropriation of moneys by Parliament is required before any expenditure can be made from the CRF. Appropriations follow two forms:

Special Appropriations, and
Annual Appropriations.

The Office is responsible for the following expenditure itemss

	1989-90 Actual $	1990-91 Approp. $	1990-91 Actual. $
Special Appropriations	NIL	NIL	NIL
Annual Appropriations
(Appropriation Act No 1		333,800)
(	354,741	)
(Appropriation Act No 3		NIL)
(		)
(Appropriation Act No 4	NIL	6,000)	338,323
(		)
(Annotated Appropriation		)
(pursuant to Section 35 of		)
(the Audit Act 1901		1,207)
(		)
(Appropriation Act No 2	NIL	NIL)	NIL
(Appropriation Act No 5	NIL	NIL)	NIL
Total expenditure from Annual Appropriations		341,007	338,323
Total expenditure from CRF	354,741	341,007	338,323

Program Statement for the year ended 30 June 1991

This Statement shows details of expenditure from annual appropriations for the sub-program administered by the Office.

A detailed explanation of the sub-program is provided in the annual report.

	1989-90 Actual $'000	1990-91 Budget $'000	1990-91 Actual $'000
7. Public Administration and Accountability
7.4 Office of the Inspector-General of Intelligence and Security
Running costs (518)
Salaries	250	222	230
Administrative expenses	105	113	108
Expenditure from Appropriations	335	335	338
Less Receipts Offset Within Outlays Section 35 of the Audit Act 1901 to be credited to Running Costs	NIL	1	1
Outlays	355	334	337

Statement of Supplimentary Financial Information as at 30 June 1991

Current Assets	1989-90 $'000	1990-91 $'000	Note
Cash on hand and at bank	1	1	10
Non-current Assets
Computer and office equipment	61	44	11
Current Liabilities
Creditors	NIL	5	12

Notes to the Financial Statements for the year ended 30 June 1991

Note 1 – Statement of significant accounting practices

The financial statements have been prepared in accordance with the Financial Statements Guidelines for Departmental Secretaries issued by the Minister for Finance.
1. The financial statements have been prepared on a cash basis with the exception of the Statement of Supplementary Infomiation which includes certain accrual-type information.
2. The financial statements have been prepared in accordance with the historical cost convention and do not take account of changing money values or, except where stated, current values of non-current assets.
Amounts shown in the Aggregate Statement of Transactions by Fund and the Detailed Statement of Transactions by fund have been rounded to the nearest $1; amounts in other statements have been rounded to the nearest $1, 000.
Administrative expenses shown in the Program Statement include minor capital expenditure items as they are considered part of ordinary annual services for the purposes of the Appropriation Acts. 'Minor capital expenditure' includes items of capital expenditure costing less than $250,000.
Salaries, wages and related benefits payable to officers and employees of the Office have not been accounted for in the balance of creditors in the Statement of Supplementary Financial Information.
The 1989-90 figures relating to the Program Statement and the Statement of Supplementary Financial Information were not subject to audit.

Note 2 – Running costs (annotated appropriation)

The following appropriations were annotated pursuant to section 35 of the Audit Act 190I to allow the crediting of certain receipts.

The arrangements relating to the annotation of the appropriation(s) include receipts received from the following:

contribution from officers towards provision of telephones,
contribution from officers towards provision of motor vehicles,
contribution from participants towards cost of conducting conferences and seminars, and
sale of surplus or under performing personal (ie non-real estate) property assets.

Net appropriation $	Receipts $	Appropriation $	Expenditure $
339,800	1,207	341,007	338,323

Note 3 – Forward obligations

The Office has not entered into any forward obligations as at 30 June 1991.

Note 4 – Act of grace payments

There were no payments made during the financial year 1990-91, pursuant to authorisations given under section 34A of the Audit Act 1901.

Note 5 – Waiver of rights to payment of moneys

No payments were waived during the financial year 1990-91 under sub-section 7OC(2) of the Audit Act 1901.

Note 6 – Amounts written off

No amounts were written off during the financial year 1990-91 under sub-section 7OC(I) of the Audit Act 1901.

Note 7 – Losses and deficiencies etc in public moneys and other property

No action was taken involving property loss during the financial year 1990-91 in accordance with Part XII of the Audit Act 1901.

Note 8 – Resources received free of charge

During 1990-91 financial year, a number of Commonwealth Departments and agencies provided standard services to the Office without charge. Expenditure for the services were met from those Departments' appropriations. The major services received include the following:

Attorney-General's Department

The provision of legal services.

Australian National Audit Office

Auditing services as required by the Audit Act 1901. The estimated value of this service for 1990-91 is $4,300.

Department of Finance

The provision of accounting and budgetary services in the form of computerised finance ledger and payroll services.

Department of the Prime Minister and Cabinet

The provision of assistance relating to the personnel, accounting and administrative functions.

Note 9 – Contingent liabilities

No contingent liabilities existed as at 30 June 1991.

Note 10 – Cash on hand and at bank

As at 30 June 1991 petty cash held by the Office was $200 and cash at bank totalled $425.

Note 11

Minor assets having a unit cost of less than $2,000 have not been accounted for in the Statement of Supplementary Information. An asset valued at $25,624 was written off during financial year 199091 because it had become obsolete and was, therefore, no longer required.

Note 12 – Creditors

Invoices unpaid as at 30 June 1991 to be paid during financial year 1991-92 is estimated at $5,000.

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