Financial Statements

Certification

We certify that, in our opinion the attached financial statements for the year ended 30 June 1992 are in agreement with the Office of the Inspector-General of Intelligence and Security's accounts and records, and the financial statements have been prepared in accordance with the disclosure requirements of the Financial Statements Guidelines for Departmental Secretaries.

Signed

 

 

 		 Signed
Roger Holdich Philip Moss
Inspector-General of Intelligence and Security

 

 		 Assistant Inspector-General
23 September 1992 23 September 1992

Aggregate Statement of Transactions by fund for the year ended 30 June 1992

This statement shows aggregate cash transactions, for which the Office is responsible and for each of the three funds comprising the Commonwealth Public Account (CPA) being the Consolidated Revenue Fund, Loan Fund and Trust Fund. The Office does not operate on the Loan Fund or the Trust Fund.

Consolidated Revenue Fund 1990-91
Actual $		    
Total receipts 1,207 1,000 1,388
Total expenditure from Special Appropriations Nil Nil Nil
Total expenditure from Annual Appropriations 338,323 406,000 468,861
Total expenditure 338,323 406,000 468,861

Detailed Statement of Transactions by fund for the year ended 30 June 1992

This Statement shows details of cash transactions, for which the Office is responsible, for the Consolidated Revenue Fund (CRF). The Office was not responsible for any transactions of the Loan Fund or the Trust Fund.

Consolidated revenue fund

Receipts to CRF

The CRF is the main working fund of the Commonwealth and consists of all current moneys received by the Commonwealth (excluding loan raisings and moneys received by the Trust Fund). The Office is responsible for the following receipt items.

Consolidated Revenue Fund 1990-91
Actual $		 1991-92
Budget $		 1991-92
Actual $		 Sub-
program
Section 35 of the Audit Act 1901 to be credited to Running Costs (see Note 2) 1,207 1,000 1,388 7.4
Total receipts to CRF 1,207 1,000 1,388  

Expenditure from CRF

The Constitution requires that an appropriation of moneys by the Parliament is required before any expenditure can be made from the CRF. Appropriations follow two forms:

  • Special (or Standing) Appropriations, and
  • Annual Appropriations.

The Office is responsible for the following expenditure items.

  1990-91
Actual $		 1991-92
Approp. $		 1991-92
Actual $
Special Appropriations NIL NIL NIL
Annual Appropriations      
(Appropriation Act No 1   405,000)  
(   66,000)  
(Appropriation Act No 3      
( 338,323 ) 468,861
(Annotated Appropriation   1,388)  
(pursuant to Section 35 of   )  
(the Audit Act 1901   )  
Total expenditure from Annual Appropriations 338,323 472,388 468,861
Total Expenditure from CRF 338,323 472,388 468,861

* This figure comprises Appropriation Acts 1 and 4 of 1990-91.

Details of Expenditure from Annual Appropriations

Appropriation Acts No 1 and 3 1990-91
Actual $		 1991-92
Approp. $		 1991-92
Actual $
Division 507 - Administrative      
1. Running costs
Annotated Appropriation
(see Note 2)		 338,323 472,388 468,861
Total Expenditure from Annual Appropriations 338,323 472,388 468,861

Program Statement for the year ended 30 June 1992

This Statement shows details of expenditure from annual appropriations for the sub-program administered by the Office. Each annual appropriation item contributing to the sub-program is identified by its description followed by its appropriation code in brackets. This statement also shows details of revenue for the sub-program. Appropriations are through the Prime Minister and Cabinet Portfolio, Program 7: Public Administration and Accountability-Sub Program 4: Office of the Inspector-General of Intelligence and Security.

A detailed explanation of the sub-program is provided in the annual report.

  1990-91
Actual $'000		 1991-92
Budget $'000		 1991-92
Actual $'000
7. Public Administration and Accountability NIL NIL NIL
7.4 Office of the Inspector-General of Intelligence and Security      
Running costs (507)      
Salaries 230 283 315
Administration Expenses 108 123 154
Expenditure from Appropriations 338 406 469
Less Receipts Offset Within Outlays
Section 35 of the Audit Act 1901 to be credited to Running Costs		 1 1 1
Outlays 337 405 468

Statement of Supplimentary Financial Information as at 30 June 1992

  1990-91
Actual $'000		 1991-92
Actual $'000		 Note
Current Assets      
Cash 1 1 10
Non-current Assets      
Property, plants and equipment 44 59 11
Current Liabilities      
Creditors 5 2 12

Notes to the Financial Statements for the year ended 30 June 1992

Note 1 - Statement of significant accounting practices

  1. The financial statements have been prepared in accordance with the Financial Statements Guidelines for Departmental Secretaries issued by the Minister for Finance.
    1. The financial statements have been prepared on a cash basis with the exception of the Statement of Supplementary Information which includes certain accrual-type information.
    2. The financial statements have been prepared in accordance with the historical cost convention and do not take account of changing money values.
  2. Amounts shown in the Aggregate Statement of Transactions by Fund and the Detailed Statement of Transactions by fund (and related Notes) have been rounded to the next lower, or next higher dollar; amounts shown in the other statements may be rounded to the nearest thousand dollars in accordance with the following principles:
    • amounts should be rounded up if the three end digits are greater than 500, or down if less than 500;
    • if the three end digits equal 500, the amount should be rounded toward an even figure;
    • all totals should be the rounded additions of unrounded figures.
  3. Administrative expenses shown in the Program Statement include minor capital expenditure items as they are considered part of ordinary annual services for the purposes of the Appropriation Acts. 'Minor capital expenditure' includes items of capital expenditure costing less than $250 000.
  4. Salaries, wages and related benefits payable to officers and employees of the Office have not been accounted for in the balance of creditors in the Statement of Supplementary Financial Information.

Note 2 - Running costs (annotated appropriation)

The following appropriations were annotated pursuant to section 35 of the Audit Act 1901 to allow the crediting of certain receipts.

The arrangements relating to the annotation of the appropriation(s) include receipts received from the following:

  • contribution from officers towards provision of telephones,
  • contribution from officers towards provision of motor vehicles,
  • contribution from participants towards cost of conducting conferences and seminars, and
  • sale of surplus or under performing personal (ie non-real estate) property assets
Net Appropriation
$		 Receipts
$		 Appropriation
$		 Expenditure
$
471,000 1,388 472,388 468,861

Note 3 - Forward obligations

The Office has not entered into any forward obligations as at 30 June 1992.

Note 4 - Act of grace payments

There were no payments made during the financial year 1991-92, pursuant to authorisations given under section 34A of the Audit Act 1901.

Note 5 - Waiver of rights to payment of moneys

No payments were waived during the financial year 1991-92 under sub-section 7OC(2) of the Audit Act 1901.

Note 6 - Amounts written off

No amounts were written off during the financial year 1991-92 under sub-section 7OC(I) of the Audit Act 1901.

Note 7 - Losses and deficiencies etc in public moneys and other property

No action was taken involving property loss during the financial year 1991-92 in accordance with Part XII of the Audit Act 1901.

Note 8 - Resources received free of charge

During the 1991-92 financial year, a number of Commonwealth Departments and agencies provided standard services to the Office without charge. Expenditure for the services were met from those Departments' appropriations. The major services received include the following:

Attorney-General's Department

  • The provision of legal services.*

Department of Finance

  • The provision of accounting and budgetary services in the form of computerised finance ledger and payroll services. *

Department of the Prime Minister and Cabinet

  • The provision of assistance relating to the personnel, accounting and administrative functions.
    Office space is also provided by the Department at no cost to this Office.*

*Note: The nominal cost of these services cannot be quantified.

Note 9 - Contingent liabilities

No contingent liabilities existed as at 30 June 1992.

Note 10 - Cash

The cash value represents $297 cash and $703 in vouchers.

Note 11 - Property, plant and equipment

Minor assets having a unit cost of less than $2 000 have not been accounted for in the Statement of Supplementary Information.

Note 12 - Creditors

Amounts unpaid as at 30 June 1992 to he paid during financial year 1992-93 totalled $1 800. There were no amounts overdue as at 30 June 1992.

Note 13 - Unacquitted advances

There were no unac4uitted advances (excluding petty cash and other standing advances) which were overdue as at 30 June 1992.

Note 14 - Audit fees

The estimated cost of the 1991-92 Financial Statement is $10 000 and was undertaken by the Australian National Audit Office.