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Purchasing

The agency supports small business participation in the Commonwealth Government procurement market. Small and Medium Enterprises (SME) and Small Enterprise participation statistics are available on the Department of Finance's website: www.finance.gov.au/procurement/statistics-on-commonwealth-purchasing-contracts/.

All procurement and purchasing activities conducted by the office were in accordance with the Commonwealth Procurement Rules.

Consultants

Total actual expenditure on consultancy contracts for 2014–15 was $18 813 (GST inclusive). This represents one consultancy contract for legal services. This compares to consultancy expenditure of $15 993 (GST inclusive) in 2013–14.

ANAO access clauses

No contracts for greater than $100 000 were entered into during the reporting period, which did not provide for the Auditor-General to have access to the contractor's premises.

Exempt contracts

No contracts have been entered into during the reporting period that have been exempt from publishing on AusTender.

Information publication scheme

Agencies subject to the Freedom of Information Act 1982 (FOI Act) are required to publish information to the public as part of the Information Publication Scheme (IPS). This requirement is in Part II of the FOI Act and has replaced the former requirement to publish a section 8 statement in an annual report. Each agency must display on its website a plan showing what information it publishes in accordance with the IPS requirements. As an exempt agency under the FOI Act, the scheme does not apply to OIGIS. Indexed file lists were published on OIGIS's website in the reporting period in accordance with the Senate Continuing Order No 10 (Harradine Order).

Freedom of information

This office is an exempt agency for the purposes of the Freedom of Information Act 1982.

Advertising and market research

OIGIS did not incur any expenditure on advertising campaigns, market research, polling or direct mailing during the reporting period.

Ecologically sustainable development and environmental performance

The office, through its co-location with PM&C, continues to benefit from that Department's commitment to energy saving measures. This includes the large number of energy and water saving measures, designed to reduce greenhouse emissions, which are incorporated into the building in which we are among the occupants (One National Circuit). These measures include, but are not limited to, energy efficient lighting, heating and cooling.

Due to the small size of the office, PM&C does not separately measure the utilities used by OIGIS and provides these utilities free of charge. For this reason, ecologically sustainable development and details of environmental performance are not specifically quantified in this report.

Nonetheless, the office is committed to ensuring that its activities are environmentally responsible. While the majority of the office's infrastructure is provided and maintained by PM&C, there are a number of areas for which the IGIS is directly responsible in which the IGIS takes into account the environmental impact and acts accordingly to minimise it. These include:

  • recycled paper was used for around 98 per cent of the office's photocopying, facsimile reports and document printing in 2014–15
  • staff configure printers to default to double-sided print
  • all unclassified office paper and cardboard waste is recycled
  • empty toner cartridges are recycled, except where security considerations apply

Changes to disability reporting in annual reports

Since 1994, Commonwealth departments and agencies have reported on their performance as policy adviser, purchaser, employer, regulator and provider under the Commonwealth Disability Strategy. In 2007–08, reporting on the employer role was transferred to the Australian Public Service Commission's State of the Service Report and the APS Statistical Bulletin. These reports are available at www.apsc.gov.au. From 2010–11, departments and agencies have no longer been required to report on these functions.

The Commonwealth Disability Strategy has been overtaken by the National Disability Strategy 2010-2020, which sets out a ten year national policy framework to improve the lives of people with disability, promote participation and create a more inclusive society. A high level two-yearly report will track progress against each of the six outcome areas of the Strategy and present a picture of how people with disability are faring. The first of these reports will be available in late 2014, and can be found at www.dss.gov.au.

Work health and safety

Due to its small size, the office does not have a Health and Safety Committee. Instead, health and safety matters are addressed at all-staff meetings, Audit Committee meetings, and, as the need arises, directly with me through team leaders and the Health and Safety Representative.

No notifiable incidents resulting from undertakings carried out by the office that would require reporting under the Work Health and Safety Act 2011 (WHS Act) have occurred during the year.

No investigations were conducted relating to undertakings carried out by the office and no notices were given to the office under Part 10 of the WHS Act.